The Great Polar Bear Migration

Meals:

• All meals (Breakfast/Lunch/Dinner) while in Churchill & Polar Bear Cabins

Private town and wildlife tours in Churchill

Cultural Yurt evening in Churchill

Accommodations:

• 4 nights, Polar Bear Cabins
• 1 night, hotel in Churchill
• 2 nights, hotel in Winnipeg

Flights/Transfers from Winnipeg, MB (YWG) to Churchill, MB (YYQ) and charter from Churchill, MB (YYQ) to Polar Bear Cabins

• Flights to and from Winnipeg 
• Meals while in Winnipeg
• Tips, gratuities, personal expenses
• Travel, medical and evacuation insurance
• Trip cancellation and interruption insurance (strongly recommended)
• Additional costs associated with weather and/or layovers in Winnipeg or Churchill

Rates & Payment

• Prices listed are per person based on double occupancy and are in CAD

Payment Terms

• CAD $2,750 deposit required at time of booking.
• Second payment of 20% is due 360 days prior to departure
• Third payment of 30% is due 240 days prior to departure
• Final payment due 120 days prior to departure date.

Cancellation Policy

• All requests for cancellations must be received in writing.
  
• Cancellations received up to 360 days prior to departure are refunded in full less an administrative fee of CAD $500 (+tax) per person.
• If cancellation is received between 359 and 240 days prior to departure, the deposit is forfeited.
• Cancellations between 239-120 days to departure: All payments are 50% refundable.
• For cancellations received between 119 days and the departure date, all deposits and payments are forfeited.

Travel Arrangements

• Travel arrangements between your point of origin and Winnipeg (YWG) are the responsibility of the traveller.
• We strongly recommend that participants traveling on reduced-fare airline tickets avoid scheduling their journey home on the final day of the trip, as any changes or deviations from the ticketed itinerary may result in penalties, regardless of the reason.
  

• We highly recommend avoiding any important meetings or events the day after your trip ends and suggest allowing for ‘buffer time’ to account for any potential travel delays.

Insurance

• Due to the nature of this trip, trip cancellation/interruption insurance is highly recommended. It is a condition of joining this expedition that you must be insured against medical and personal accident risks and have medical evacuation coverage for the location to which they are travelling.
  
  

The Grand Winnipeg Airport Hotel which is conveniently at the James Armstrong Richardson International Airport.

There is not an Arctic Kingdom Representative in Winnipeg. You will first be met in Churchill by the Arctic Kingdom Representative both at the start and the finish of your trip.

The hotel is a very short 5 minute walk from the terminals. Feel free to transport your gear from the airport to your hotel room with a luggage cart, you do not need to return it to the airport yourself.

Breakfast is not included on Day 1 in Winnipeg as the hotel restaurant and room service may not be open early enough before you will need to head to the airport. So, you may wish to plan to have breakfast at the airport.

There are many restaurants that will be open at the airport. There is no food served on Calm Air so you will want to have breakfast before boarding the plane.

Please note that Baggage allowance is based on the charter plane, not Calm Air allowances.

• You will only be allowed a TOTAL baggage weight of 22.7 kg (50 lbs) per person, including your carry‐on on the charter plane from Churchill to camp. Further details will be provided.

• Each passenger is permitted two (2) pieces of carry-on baggage
• Combined weight of these pieces is not to exceed 20 lbs (9 kg)
• Combined dimensions (LxWxH) is not to exceed 10 in x 16 in x 12 in (25 cm x 40 cm x 30 cm)

It is recommended that camera equipment is transported in a pelican case, not a soft-sided camera bag. If your equipment exceeds the carry-on restrictions in size or weight, which is less than other airlines operating with larger aircraft, your carry-on will have to go as checked baggage. Be prepared to be separated with your carry-on if it exceeds Calm Air carry-on restrictions. It is recommended that you pack your camera film in your carry-on baggage as screening equipment used by CATSA may damage photographic film packed in checked baggage. It does not affect digital disks. https://www.calmair.com/carryonbaggage/

Calm Air does not offer pre-reserved seat selection. All seat assignments are on a first-come, first-served basis at time of boarding.

There is no maximum number of pieces for the charter plane, the criteria are total baggage weight of 22.7 kg (50 lbs) per person including your carry-on.
You MUST wear your parka and appropriate footwear on the charter to and from camp.

Upon arrival in Churchill, you will be met by an Arctic Kingdom representative who will assist with your clothing exchange (if needed) and transfer to the charter plane.Note: please plan to keep your Polar Clothing accessible as you will be required to change into it in Churchill once you retrieve your baggage before boarding the charter flight.

Yes, you may leave some items with the Arctic Kingdom Churchill Coordinator for pickup when you return to Churchill if need be. Alternatively, you may also leave some items with the Bell Desk at the Grand Winnipeg Airport Hotel for when you return.

Tipping is appreciated, although not compulsory. If you had a great experience and wish to express your thanks, a gratuity is of considerable significance to the people who will take care of you during your travels. The amount you tip Arctic Kingdom staff is completely at your discretion; however, a general guideline would be approximately 5-8% of your trip fare, excluding airfare.

As many of our field staff live in remote areas of the Arctic, it is preferable that tips are paid in cash at the camp in which you are staying. Limited cash is available in the northern communities. Therefore, we recommend obtaining Canadian currency before you depart or in your gateway city. Our Expedition Leader will collect the tips and distribute it amongst the field staff.

Alternatively, you may provide a cheque or wire transfer for tips if it is more convenient for you, but it may cause delays in-field staff receiving the tips from our head office.

Cheques should be payable to: Arctic Kingdom Polar Expeditions Inc.

Wire transfer instructions:

Beneficiary: Arctic Kingdom IncBeneficiary

Address: 5045 Orbitor Dr., Bldg. 10 Suite 400, Mississauga, ON L4W 4Y4 Canada

Bank: Royal Bank of Canada

BankAddress: Iqaluit Bldg #922. Iqaluit, NU, Canada, X0A 0H0

Institution#:003

Transit#09851

Account #1017698

SWIFT (BIC) Code: ROYCCAT2

Sort Code (US ONLY):000309851

IMPORTANT: Please include client name and trip name. Canada does not use IBAN numbers.